NAME

 

Article 1

 

The association bears the name: The FootGolf Motion, hereinafter referred to as “the association”.

 

 

 

SEAT

 

Article 2

 

The association has its seat in Hoofddorp, municipality of HAARLEMMERMEER.

 

 

 

TARGET

 

Article 3

 

3.1 The aim of the association is to practice and promote the FootGolf sport.

3.2 The association tries to achieve this goal by, among other things, making one or more terrains available to its members or third parties, suitable for the practice of the FootGolf sport, as well as by other legal means that will promote its goal, everything with due observance of Articles of Association, Internal Regulations and interests of the Dutch FootGolf Association, FootGolf Holland.

3.3 The association explicitly does not aim to make a profit.

 

 

 

THE MEMBERS

 

Article 4

 

4.1 A member of the association is a natural person who has been adopted as such by the board. Members are divided into the following categories:

1. full member;

2. active member;

3. board member;

4. business member;

5. yellow lid;

6. old member;

7. youth member;

8. student member;

9. honorary member;

10. member of merits;

 

4.2 Description:

1. full member is any natural person who was registered as an ordinary member at the time of incorporation or who was subsequently admitted as such by the board;

2. active member is a person who, in addition to his / her primary goal as a player within the association, performs one or more administrative and / or organizational ancillary activities and is appointed as such by the general meeting;

3. board member is a natural person who has been appointed as such by the general meeting as board, without actually practicing sport within the association;

4. business member is a natural person who is nominated as such by the golf course on the basis of his / her membership of the business club.

5. yellow member is a natural person and also a non-playing member who, due to any circumstance, cannot or does not want to make use of the benefits that a full membership provides;

6. old member is a natural person and also a non-playing member who has purchased one or more memberships in the past and no longer has the primary goal of practicing the sport, but still wants to remain involved in the association activities;

7. youth member is a member who is younger than 18 years on 1 January of the current year;

8. student member is a member who is younger than 25 on 1 January of the current year and who is enrolled at an institution for full-time daytime education;

9. honorary member is a person appointed as such by the general meeting on account of his / her special merits;

10. member of merit is a person appointed as such by the general meeting on account of his / her merits;

 

4.3 The categories of affairs member, yellow member and old member are guest members. Guest members and youth members are not members within the meaning of the law. They have the right to participate in all activities of the association and, unless the meeting decides otherwise, have access to the general meeting. They do not have the right to vote.

 

4.4 Student membership must be reapplied in writing before 1 April each year. Proof of registration must be submitted with the application. In the absence of such an application, the member concerned is deemed to be a full member for the coming year.

 

4.5 On the proposal of the board, the general meeting may decide to limit or expand the differentiation in the membership database.

 

 

 

ADMISSION

 

Article 5

 

5.1 Applications for membership must be addressed to the board via the registration form on the website - and thus in writing.

 

5.2 If the maximum number of members is reached, candidates for membership can be placed on a waiting list.

 

5.3 Membership is obtained by a written notification from the board that one has been accepted as a member.

 

5.4 The board is authorized to admit persons as a matter of priority to membership if this is in the interest of the association or if special personal circumstances give cause to do so in the opinion of the board.

 

5.5 A youth member automatically becomes a full member as of April 1 of the year in which he / she reaches the age of eighteen, unless he / she is eligible for student membership.

 

5.6 The board keeps a register in which the names and addresses of all members are recorded.

 

 

 

END OF MEMBERSHIP

 

Article 6

 

6.1 Membership ends:

 

1. by cancellation by the member;

2. due to the member's death;

3. by cancellation by the association;

4. by expulsion from membership;

5. for business members by cancellation by golf course.

 

6.2 Except for business members, termination by the member can only take place in writing towards the end of the association year and with due observance of a notice period of at least four weeks.

 

6.3 Termination in violation of paragraph 2 of this article ends the membership on March 31 of the following year.

 

6.4 The board can decide to terminate the membership with immediate effect if the association or the member cannot reasonably be expected to continue the membership.

 

6.5 Termination or expulsion from membership does not lead to the expiry of financial obligations for the current year and - if applicable - the following year as determined by the general meeting.

 

6.6 Cancellation by the association can take place when:

 

1. a member has ceased to meet the requirements for membership as determined by the board, the general meeting or the articles of association;

2. he / she does not fulfill his financial obligations towards the association;

3. The association cannot reasonably be expected to continue the membership.

 

6.7 Disqualification from membership can be pronounced by the board if a member acts contrary to the statutes, regulations or decisions of the association, or if the association is unreasonably disadvantaged by acts or misconduct.

 

6.8 Termination by the association or expulsion from membership will be motivated in writing by the board.

 

6.9 A member is not authorized to exclude a decision that makes the obligation of the members of a financial nature to him by terminating his membership.

 

6.10 If paragraphs 6.6 or 6.7 apply, the person concerned must be warned in writing at least once.

 

 

 

SUSPENSION

 

Article 7

 

7.1 The board is authorized by any and highest authority to suspend a member for a specified period (no longer than six months) in the exercise of all its rights or of certain rights in the event of:

 

1. he / she repeatedly violates the statutes or the rules or instructions set by the board or golf course;

2. he / she does not fulfill his / her obligations imposed by the general meeting;

3. he / she repeatedly misbehaves;

4. acts or behavior that seriously harms the interest of the association, golf course or the Dutch FootGolf Association.

 

 

 

ANNUAL CONTRIBUTIONS

 

Article 8

 

8.1 The association contribution for members may consist of association contribution, job money and catering fee.

 

8.2 Members can be divided into categories that pay different contributions.

 

8.3 The association fee for business members is paid by the golf course.

 

8.4 The course money and the catering fee are determined in consultation with the golf course, the association contribution is determined by the board. The entire association contribution must be approved by the general meeting.

 

8.5 The association contribution is payable in advance on 1 January of the association year. The board can impose a surcharge for later payment.

 

 

 

GOVERNANCE

 

Article 9

 

9.1 The board consists of a chairman and two or more board members who are appointed by the general meeting. Board members are selected from members of the categories honorary, merit members, board members, active members and full members.

 

9.2 The chairman, secretary and treasurer are elected by the general meeting.

 

9.3 The election of the chairman and the board members takes place from one or more nominations. Both the board and ten or more members are authorized to draw up such a nomination. The nomination of the board is announced in the notice convening the meeting. A nomination by ten or more members must be submitted to the board in writing before the start of the meeting, accompanied by the names and signatures of the participating members.

 

9.4 The general meeting is bound by the nomination. If there is more than one nomination, the general meeting chooses from those nominations. If no nomination has been made, the general meeting is free in its choice.

 

 

 

End of Board Membership, Periodic Retirement, Suspension

 

Article 10

 

10.1 Each board member, even if he has been appointed for a definite period of time, can at any time be dismissed or suspended by the general meeting with a two-thirds (2/3) majority of the votes cast of the voting members present. A suspension that is not followed within three months by a decision to dismiss it, will end when that period has expired.

 

10.2 Each board member ultimately resigns three years after his appointment, in accordance with a resignation schedule to be drawn up by the board. The resigning person is eligible for reappointment.

 

10.3 A board member who is appointed to fill an interim vacancy takes the place of his predecessor on the roster.

 

10.4 Board membership also ends:

 

1. by termination of membership of the association;

2. if the board member is in a state of bankruptcy;

3. if the board member is placed under guardianship;

4. If a board member is charged with criminal prosecution;

5. by thanking.

 

 

 

BOARD FUNCTIONS, DECISION-MAKING OF THE BOARD

 

Article 11

 

11.1 The board appoints a vice-chairman, a secretary and a treasurer from among its members.

 

11.2 The vice-chairman replaces the chairman.

 

11.3 The board can also appoint replacements for the secretary and treasurer from among its members.

 

11.4 A board member can hold more than one position.

 

11.5 Minutes are drawn up by the secretary of the proceedings at each meeting, which are adopted and signed by the chairman and the secretary.

 

11.6 Contrary to what the law provides in this regard, the opinion of the chairman regarding the formation and content of a decision is not decisive.

 

11.7 Further regulations regarding the meetings and the decision-making by the board may be made by internal regulations.

 

 

 

MANAGEMENT ROLE, REPRESENTATION

 

Article 12

 

12.1 Subject to the restrictions referred to in paragraphs 4 and 5 of this article, the board is charged with the management of the association.

 

12.2 If the number of board members has fallen below three, the board remains authorized. However, it is mandatory to convene a general meeting as soon as possible to discuss the provision in the open space or the open spaces.

 

12.3 The board is authorized, under its responsibility, to have certain parts of its task performed by committees appointed by the board.

 

12.4 After approval by the general meeting, the board is authorized to resolve to enter into agreements for the acquisition, alienation and encumbrance of registered property, and to enter into agreements in which the association commits itself as a surety or joint and several co-debtor, makes a case for a third party. or undertakes to provide security for a debt of another and to represent the association in respect of these acts. The absence of the aforementioned approval of the general meeting can be invoked against third parties.

 

12.5 The board also requires the approval of the general meeting for resolutions to:

 

1. renting, letting and otherwise using or enjoying and giving real estate;

2. entering into agreements whereby a bank credit is granted to the association;

3. lending money, as well as borrowing money, which does not include making use of a bank credit granted to the association;

4. entering into settlements;

5. taking legal action, including conducting arbitral proceedings, but with the exception of taking precautionary measures, and taking those legal measures that cannot be postponed;

6. the conclusion and amendment of employment contracts;

7. without prejudice to the provisions under a, entering into legal acts and making investments exceeding an amount or value of fifteen hundred euros (€ 2,000). The absence of this approval does not affect the power of representation in accordance with paragraph 6.

 

12.6 Without prejudice to the provisions of paragraph 4, the association is represented in and out of court:

 

1. by the board;

2. Chairman;

3. two board members acting jointly;

4. the treasurer with regard to withdrawing and transferring funds from the association account and also everything related thereto, only up to an amount or transactions up to fifteen hundred euros (€ 2,000).

 

 

 

ANNUAL REPORT, ACCOUNT AND ACCOUNTABILITY

 

Article 13

 

13.1 The financial year runs from January 1 to December 1 and 30.

 

13.2 The board is obliged to keep records of the association's assets in such a way that its rights and obligations can be known at all times.

 

13.3 The board shall issue an annual report at a general meeting within six months after the end of the financial year, unless this term is extended by the general meeting, on the course of affairs in the association and on the policy pursued. It submits the balance sheet and the statement of income and expenditure with an explanation to the general meeting for approval. These documents are signed by the directors; if the signature of one or more of them is missing, this shall be stated, stating the reasons. After the term has expired, any member of the joint directors can claim in court that they comply with these obligations.

 

13.4 The board is obliged to take a decision before the end of any financial year in which it is determined that any positive result for that year will be used for activities to be carried out by the association in accordance with its objective.

 

13.5 The board or the general meeting can decide to appoint an accountant, who will check the books of the association. The auditor's report is attached to the annual accounts. If no accountant is appointed, the general meeting will annually appoint a committee of at least two persons from among the members, who may not be part of the board. The committee examines the documents referred to in the second sentence of the previous paragraph and reports its findings to the general meeting. The board is obliged to provide the committee with all the information it requests for its investigation, to show it the association's coffers and values ​​if desired, and to allow it to inspect the books and documents of the association.

 

13.6 If the examination of the account and report requires special accounting knowledge, the investigation committee may request the assistance of an expert.

 

13.7 The mandate of the committee can be revoked at any time by the general meeting, but only through the appointment of another committee.

 

13.8 The board is obliged to keep the documents referred to in paragraphs 2 and 3 for ten years.

 

 

 

GENERAL MEETINGS

 

Article 14

 

14.1 The General Meeting is the highest body of the Association. The general meeting appoints the board and exercises the powers specified in the articles of association.

 

14.2 A general meeting - the annual meeting - is held annually, no later than six months after the end of the financial year. The annual meeting will include:

 

1. the annual report and the accounts and justification with the auditor's report referred to in Article 13, paragraph 4 or with the report of the committee referred to therein;

2. the appointment of the committee referred to in Article 13, paragraph 4 for the next financial year in the event that no auditor has been appointed;

3. provision for any vacancies;

4. proposals of the board or members, announced in the notice convening the meeting.

 

14.3 Other general meetings are held as often as the chairman of the board deems desirable.

 

14.4 Furthermore, at the written request of at least such a number of members as is authorized, the board is authorized to convene a general meeting for a period of no longer than four weeks. If the request is not complied with within fourteen days, the petitioners themselves can convene the meeting by convening a meeting in accordance with Article 18 or by means of an advertisement in at least one widely read daily newspaper at the location where the association is located, with due observance of the information referred to in Article 18. mentioned notice period.

 

 

 

ACCESS AND VOTING RIGHT

 

Article 15

 

15.1 All members referred to in article 4 paragraph 1 have access to the general meeting. Suspended members and suspended board members have no access.

 

15.2 The general meeting decides on the admission of persons other than those referred to in paragraph 15.1.

 

15.3 Each of the voting members has one vote.

 

15.4 A member entitled to vote may have his vote cast by another member authorized in writing. No more than three authorizations may be issued to one member.

 

 

 

CHAIRMANSHIP, MINUTES

 

Article 16

 

16.1 The general meetings are chaired by the chairman of the association or his deputy. If the chairman and his deputy are absent, one of the other board members will act as chairman by the board to be designated. If the chair is not provided for in this way either, the meeting itself provides for this. Until then, the chairmanship is assumed by the oldest person present at the meeting.

 

16.2 Minutes shall be taken of the proceedings at each meeting by the secretary or another person designated by the chairman, which minutes shall be adopted and signed by the chairman and the secretary. Those who convene the meeting can have a notarial record of the proceedings drawn up. The contents of the minutes or of the official report shall be brought to the attention of the members.

 

 

 

DECISION-MAKING OF THE GENERAL MEETING

 

Article 17

 

17.1 The opinion of the chairman pronounced at the general meeting on the result of a vote is decisive. The same applies to the content of an adopted resolution, insofar as a vote was taken on a proposal not recorded in writing.

 

17.2 However, if immediately after the judgment as referred to in the first paragraph has been pronounced, its correctness is disputed, a new vote shall be taken if the majority of the meeting or, if the original vote was not taken by roll call or in writing, a person entitled to vote present so requires. . As a result of this new vote, the legal consequences of the original vote will lapse.

 

17.3 Insofar as the articles of association or the law do not provide otherwise, all resolutions of the general meeting are passed by an absolute majority of the votes cast.

 

17.4 Blank votes are considered not to have been cast.

 

17.5 If no one has obtained an absolute majority in an election of persons, a second vote, or in the case of a binding nomination, a second vote between the nominated candidates, will take place. If then again no one has obtained an absolute majority, further votes will be held until either one person has obtained an absolute majority, or a vote has been taken between two persons and the votes are tied. In the event of such further ballots (not including the second ballot), each time a vote is taken between the persons on whom the preceding ballot was voted, however with the exception of the person on whom more than one person was cast in those preceding votes, then drawing lots will determine who of those persons no more votes can be cast in the new vote. In the event of a tie in a vote between two persons, lots will decide which of them is elected.

 

17.6 If the votes are tied on a proposal that does not affect the election of persons, it will be rejected.

 

17.7 All votes will be taken orally. However, the chairman may determine that the votes are cast in writing. If it concerns an election of persons, a person present with voting rights may also require that the votes be cast in writing. Voting by ballot takes place with unsigned closed notes. Decision-making by acclamation is possible, unless a voting by roll call requires a vote.

 

17.8 A unanimous resolution of all members, even if they are not together in a meeting, has the same force as a resolution of the general meeting, provided it is taken with foreknowledge of the board.

 

17.9 As long as all members are present or represented at a general meeting, valid resolutions can be passed, provided they are unanimously, on all subjects to be discussed - including a proposal to amend the articles of association or to dissolve them - even if no convocation has taken place or has been this is not done in the prescribed manner or any other regulation regarding calling and holding meetings or a related formality has not been observed.

 

 

 

CONVOCATION OF GENERAL MEETING

 

Article 18

 

18.1 The General Meeting is convened by the Board. The convocation is given in writing to the addresses of the members according to the register of members referred to in Article 5 or by publication in an association body. The notice period is at least fourteen days.

 

18.2 The items to be discussed will be stated in the notice of the meeting, without prejudice to the provisions of Articles 20 and 21.

 

 

 

AMENDMENT OF THE STATUTES

 

Article 19

 

19.1 No changes can be made to the articles of association of the association other than by a resolution of a general meeting, which has been convened with the announcement that an amendment to the articles of association will be proposed.

 

19.2 Those who have summoned the General Meeting for consideration of a proposal to amend the Articles of Association must, at least five days before the meeting, provide a copy of that proposal, in which the proposed amendment is verbatim, to a suitable place for the members to inspection until the end of the day on which the meeting is held. In addition, a copy as referred to above will be sent to all members.

 

19.3 A resolution to amend the Articles of Association requires at least two thirds of the votes cast in a meeting in which at least two thirds of the members are present or represented. If two thirds of the members are not present or represented, a second meeting will be convened after that meeting, to be held within four weeks after the first meeting in which the proposal as discussed in the previous meeting was discussed, regardless of the number present. or represented members with voting rights, may be decided by a majority of at least two thirds of the votes cast.

 

19.4 An amendment to the articles of association is processed by the chairman, secretary and treasurer, who jointly have the authority to amend the articles of association.

 

 

 

DISSOLUTION

 

Article 20

 

20.1 The association can be dissolved by a resolution of the general meeting. The provisions of paragraphs 1, 2 and 3 of the previous article apply mutatis mutandis.

 

20.2 After the dissolution, the liquidation will be effected by the directors.

 

20.3 The credit balance after settlement is transferred to an association or institution with an equal or related purpose. However, the credit balance can also be used for another purpose in the decision to dissolve.

 

20.4 After the liquidation has ended, the books and documents of the dissolved association will remain in the custody of the person designated by the liquidators for the period prescribed by law.

 

20.5 The provisions of Title 1, Book 2 of the Dutch Civil Code also apply to the liquidation.

 

 

 

HOUSEHOLD REGULATIONS

 

Article 21

 

21.1 The General Meeting may adopt internal regulations.

 

21.2 The house rules may not be in conflict with the law, even where it does not contain mandatory law, nor with the statutes of the association.

 

 

FINAL PROVISION

 

Article 22

 

The first financial year of the association ended on the thirty-first of December two thousand and twenty.